Store New Invoice Processing
 
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Processing Sequence:

•	Processing Events:

Invoices created at the store for non-electronic transfer documents use this dialog to itemize the order.  To start an invoice, enter the VENDOR identification (name) and define an INVOICE NUMBER.  If this document is entered from a hard copy delivery bill of lading, use the numbers on the copy.  The store number and the invoice date are derived from the system or other supporting files.

•	Standard Item Entry:

Once the header information is entered, the UPC (product code) field is selected.  Enter the item code and the entry will drop to the cost field.  After cost entry, quantity is entered.  The system will extend the entries to compute the dollar amount of the product.  COST entry assumes two (2) decimal places; therefore, entry of 1000 will be taken as 10.00.  Entry of 10.0 will be taken as 10.00.  QUANTITY entry assumes no decimal factor; therefore, 10 is taken as 10 And 10.00 is taken as 10.

When quantity is entered, a transaction is formed and shown on the invoice list.  This data entry operation is then repeated until the invoice is complete.  As each item is entered, the invoice total amount is shown in the EXTENSION control.

Selecting FINISH will format the New Invoice items onto the electronic invoice list.  ACCEPTING the invoice at his stage will move the invoice to the OUT-BOUND directory for transfer to headquarters.

•	EDDITING the Invoice:

While in the New Invoice dialog, selecting an item in the list will DELETE the item (select the left most field).  Selecting an item in the Invoice dialog will prompt for change in quantity.  If an operator exits New Invoice with FINISH, the dialog can be re-entered by re-selecting New Invoice.  The original data is retained and entry can continue.  Exiting New Invoice with IGNORE will eliminate the entries for this invoice.  The item can then be reentered or ignored.  

•	UPC Database Searching:

Each time a UPC is entered, the system refers to the item database for information about the item.  If the UPC is entered properly and exists in the database, the detail is displayed for operator verification.  If the information is not found, a message is displayed to the operator.  \

•	UPC Database WILDCARD Searching:

Entry of lead digits of a UPC will cause the system to search the database for all UPC items with the matching digits.  A list of these items will be shown on a SEARCH list.  The operator can then select the desired item by selecting the left most field of the item.  An example would be to enter 037 and enter.  All items in the database with UPC 037 lead digits will display in the list.

•	VENDOR Template Searching:

Each time an item is entered in the New Invoice dialog, this item is added to a VENDOR LIST file.  Selecting the VENDOR LIST control will display the current Vendor List.  The operator can then select items from the list without manual entry of the UPC.  The vendor list is maintained in the POS directory and is identified by the vendor name with a extension of (list).  An example would be vendor SYSCO would have a file named SYSCO.LIST in the POS directory.  This vendor file is self-maintaining but can be editted with an normal editor. 

•	CAUTION Regarding Invoice Auditing:

All invoices must be ACCEPTED even if no changes are required.  ACCEPTANCE moves the invoices to the next process for communications to headquarters.
Adding items to New Invoices IS provided with this dialog.  A process is provided to create invoices with new items.