Store Invoice Processing
 
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Processing Sequence:

•	Processing Events:

All invoices are sent to the headquarters Internet server by the product vendor.  These invoices are then electronically passed to the STORE/InBound directory.  When the processing dialog is selected, any unprocessed invoices will first display in the invoice list. Store personnel can then select an invoice to be edited or ACCEPTED.  Upon ACCEPTENCE, the invoice is passed to Store/OutBound directory for communications to headquarters for archiving, review, and posting for payment and reconciliation.  

Store processed invoices are also archived in the Store/ArchiveInv directory.  Selecting READ MAINTENANCE on this dialog will give a list of previous processed invoices.  The operator can select one of these invoices for reprocessing or data correction.  A reprocessed invoice will be sent to the Store/OutBound, the Store/ArchiveInv, and Store/PriceMnt directories.

Files moved to the Store/PriceMnt directory are used by the Price Book system to pass suggested retail product prices to the Point Of Sale system.

•	Modifying an Invoice:

First select an invoice by clicking the desired item in the invoice list.  Click the left most field on the line that shows the invoice number.  The invoice line items will then display in an edit list.  Select a line item (click left most field).  A maintenance dialog will appear giving some identification information about the item.  If a new quantity is entered, this entry is redisplayed on the detail item dialog showing the new price extension.  A summary audit is displayed at the top of the dialog showing the effect of change on the invoice amount.
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CAUTION Regarding Invoice Auditing:

All invoices must be ACCEPTED even if no changes are required.  ACCEPTANCE moves the invoices to the next process for communications to headquarters.
Adding items to an invoice is NOT provided with this dialog.  A process is provided to create invoices with new items.