GLOBAL Closed Order Description
 
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Manager Edit – Closed orders:

•	The list:

All orders are originally stored in the current ORDER.QUE on the primary file server.  The active ORDER.QUE is also maintained in the RunDir folder (directory) of any back-up file server.  Each time the system closes a day, ORDER.QUE becomes ORDER1.QUE, and ORDER1 becomes ORDER2.QUE and so on until there is ORDER1.QUE -> ORDER7.QUE.  These electronic journal files are also archived on the file server disk.  All journal data are also moved to all network terminals.

•	Requesting Closed Orders:

Manager signs on terminal, selects ‘Manager Edits’, and then selects ‘Closed Orders’ option.  Process will prompt for day selection (0 – 7), which corresponds with 0=ORDER.QUE, 1=ORDER1.QUE, etc.  Filters are then provided to allow the operator to request only specific groups of orders.

•	Filters to group Requested Closed Orders:

A general filter profile allows an operator to enter beginning and ending intervals.  For example, entering times 1100 -> 1300 and passing to the end of the options will retrieve all orders closed in the time interval.  The filter can be more specific if say the server number is include in the filter.  Then all orders closed by the server within the time interval will show in the selection list.

•	Moving through the list:

Once the open order list displays, a bracketed number (i.e., <00135>) show to the far right of each order line.  Entering this receipt number in the prompt field and Entering, the order header is then retrieved and  displayed.   Enter (1) and the entire order will be retrieved and displayed on the normal Order Entry screen.    

•	Quick Selection of Global Orders:

Special buttons on the prompt panel allow the operator to specify a Filter without going through the extended list.  For example, if the manager knows the server #, select the SERVER button.  The prompt field will request the number.  Once entered, only those orders closed by this server will be listed.  Select the desired order from the list for further review.

•	Re-opening a Global Order:

Follow the procedure above of order review; however, rather than entering (1) for review, select the ‘Re-Open’ button to have the order re-opened and displayed in the normal order entry screen.  Re-opened orders can be modified by adding additional sales or changing the tender method.

•	CAUTION regarding Re-opened Global Orders:

Only orders closed in the current day can be Re-Opened.  Other orders can be brought forward for review; however, reversing closed orders affects accountability and must be in the current period.